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How to Track Equipment Maintenance and Repairs

Track equipment maintenance in Local Business Pro. Document repairs, update status, and maintain service history for your tools.

beginner 4 min read equipment maintenance repairs tracking
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Quick Answer: When equipment needs repair, change its status to "Maintenance", add a note describing the issue, and update back to "Available" once repaired with notes about what was fixed.

Marking Equipment for Maintenance

  1. Find the equipment that needs service
  2. Click to open the detail view
  3. Change Status to Maintenance
  4. Add a Note describing the issue (e.g., "Engine overheating - sent to repair shop")
  5. Remove the current assignment if applicable
  6. Save the changes

Returning from Maintenance

  1. Open the equipment detail view
  2. Change Status to Available
  3. Add a Note documenting what was repaired and date
  4. Reassign to a team member if needed
  5. Save the changes

Maintenance Best Practices

  • Update status immediately when sending for repair
  • Document repair details in notes for future reference
  • Track repair costs for replacement decisions
  • Set reminders for scheduled maintenance

Frequently Asked Questions

Q: How do I see what equipment is currently in maintenance?
A: Filter the equipment list by Status: Maintenance to see all items being repaired.

Q: Can I track maintenance costs?
A: Add costs in the notes field. For detailed cost tracking, consider using the notes section consistently.